V.I.S.S.A.A. Senior Boys’ AAA Basketball
ARTICLE I – NAME
Section 1. The name of the organization is Vancouver Island Senior Secondary School Boys’ Basketball Association.
ARTICLE II –OBJECTIVES
Section 1. To promote, regulate and assist secondary school basketball in the Vancouver Island zone.
Section 2. To raise the standard of basketball competition.
Section 3. To promote sportsmanship and sound character development in all basketball competitions.
Section 4. To hold, conduct and manage “A”,”AA”,”AAA” annual tournaments to determine the desired number of teams which shall compete in the Provincial Tournaments.
Section 5. To foster the objectives and regulations of the B.C. High School Boys’ Basketball Association and B.C. School Sports.
ARTICLE III -PRELIMINARY
Section 1. In these by-laws unless the context otherwise requires:
- a) “Association” means the Vancouver Island Senior Secondary Schools Boys’ Basketball Association
- b) “Directors” mean the elected or appointed executives of the Associations.
- c) “Zone” means all Senior Secondary Schools and/or Secondary Schools with senior “A”, “AA” or “AAA” boys basketball teams of the association.
ARTICLE IV –MEMBERSHIP
Section 1. A member in good standing shall be any secondary school with senior grades (11 and 12) within the Vancouver Island Zone which has paid an annual membership fee to:
- a) The B.C. High School Boys’ Basketball Association.
- b) This Association.
Section 2. A member in good standing shall have membership in the Association from the 1st day of January until the 31st day of December in each year.
Section 3. The Zone Representative will be a member in good standing.
Section 4. A member ceases to be in good standing when he has failed to pay his current annual membership fee to the Association and the B.C. High School Boys’ Basketball Association or any other subscription or debt so long as the debt remains unpaid.
Section 5. A member shall cease to be a member of the Association:
- a) Upon failing to pay the annual membership fee within 30 days after the same shall become due.
- b) Upon failing to pay any indebtedness due to the Association 30 days after it is due.
- c) On being expelled.
Section 6. The members shall have the power by special resolution to suspend any member of the Association where there is deemed to have been conduct which is considered improper, unbecoming or likely to endanger the interest or the reputation of the Association, or where there has been a willful breach of the constitution, by-laws, rules or regulations of the Association and such suspension may be on such terms and upon conditions as the members deem fit, and shall remain in force until discontinued by a general meeting of the Association.
- a) Notice of intention to suspend a member setting forth the reasons for such intended suspension and fixing a time and place for the meeting at which the resolution to suspend shall be sent to such a member not less that 14 days prior to the meeting.
- b) A member who is the subject of the proposed resolution for the suspension shall be given an opportunity to be heard at the meeting before which the resolution is to be put to a vote.
ARTICLE V – GENERAL MEETING
Section 1: The annual general meeting of the Association will be held on the first Wednesday of October in Nanaimo, B.C. at a mutually agreeable time and place. Such notice of meeting of the A.G.M. will be held for the following purposes:
- a) To receive a written report, balance sheet and statement of accounts of the preceding year.
- b) To appoint directors and officers.
- c) To transact such further business as may be before the meeting.
Section 2: The Zone Representative may at any time call a general meeting. Such notice of meeting shall be given at least 10 days in advance and shall specify the date, the time and the location of the meeting, and the business to be transacted.
Section 3: Every general meeting, other than an annual general meeting is an extraordinary general meeting and shall be held in Nanaimo, B.C.
Section 4: The accidental omission to give the non-receipt of a notice by any of the members entitled to receive notice does not invalidate proceedings at the meeting.
Section 5: Every secondary school member of the Association in good standing shall be entitled to authorize one to attend any general meeting. Each member shall have one vote only. The right to vote shall be exercised in person and there shall be no proxy voting. Voting is by show of hands.
Section 6: The Zone Representative shall preside as chairman at every general meeting. If at a general meeting, the zone representative is not present within fifteen minutes after the time appointed for holding the meeting, the members present shall choose someone of their number to be chairman.
Section 7: No business shall be transacted at any general meeting unless there is a quorum of five members.
Section 8: If, within thirty minutes from the time appointed for a general meeting a quorum is not present, the meeting, if convened on the requisition of members, shall be terminated; but in any other case, it shall stand adjourned to the same day in the next week, at the same time and place, and if, at the adjourned meeting, a quorum is not present within thirty minutes from the time appointed for the meeting, the members present constitute a quorum.
Section 9: No business, other than the election of a chairman and the adjournment or termination of the meeting, shall be conducted at a general meeting at any time when a quorum is not present.
Section 10: If at any time during a general meeting there ceases to be a quorum present, business then in progress shall be suspended until there is a quorum present or until the meeting is adjourned or terminated.
Section 11: The Rules of Procedure shall be Roberts Rules of Order.
Section 12: A mail vote may be requested by a two-thirds majority of the members present at the general meeting.
- a) A ballot containing the proposed resolution or resolutions shall be mailed to each member of the association within one week after a mail vote has been requested.
- b) Those ballots which are returned to the Secretary of the Association within three weeks after the mailing of the ballots shall be counted as constituting the vote on the said ballot.
- c) A resolution consented to in writing by a majority of the Association shall be as valid and effectual as if it has been passed at a meeting.
Section 13: The order of business at any general meeting shall be:
- a) Reading of Minutes
- b) Reports of Officers and Committees
- c) Discussion of unfinished business
- d) Introduction of new business
Section 14: An Associate member is a non-voting member.
ARTICLE VI –DIRECTORS
Section 1: The powers of the Directors shall include the authority to make such Rules and Regulations as they seem necessary in their absolute discretion to facilitate the functioning of the Association and the promotion of its objectives, subject only to approval by a majority for the membership present at the next subsequent general meeting and such Rules and Regulations shall be binding on the members and on all participants in the programs of the Association.
Section 2: The Zone Representative and four Directors at Large shall be the executive of the Association.
Section 3: The number of the Directors shall be five or such greater number as may be determined from the time to time at the general meeting.
Section 4: Two of the Directors at Large are to be representatives of the North Region and two Directors at Large are to be representatives of the South Region.
Section 5: The Directors, with the exception of the Zone Representative, shall retire from the office at each annual general meeting when their successors shall be elected or appointed. The Zone Representative is to hold a directorate position for two years.
Section 6: Separate elections shall be held for each office to be filled.
Section 7: An election may be by acclamation; otherwise it shall be by secret ballot.
Section 8: The Directors may at any time and from time to time appoint a member as a Director to fill a vacancy in the Directors.
Section 9: A Director so appointed holds office only until the conclusion of the next following annual general meeting of the Association, but is eligible for re-election at the meeting.
Section 10: Only such persons who are members in good standing of the Association shall be eligible to be appointed a director of the Association.
Section 11: No Director shall be remunerated for being or acting as a Director, but a Director may be reimbursed for all expenses necessary and reasonably engaged in the affairs of the Association.
Section 12: The Directors may select an individual for Associate membership. This selection is to be approved by a majority of the membership at a general meeting.
Section 13: Two Directors shall act as members of the nominating committee.
Section 14: The Directors are members of the scholarship committee.
ARTICLE VII – PROCEEDINGS OF DIRECTORS
Section 1: The Directors may meet at such places and such times, adjourn and otherwise regulate their meetings and proceedings, as they see fit.
Section 2: No business shall be transacted at any meeting of the Directors unless a quorum of three directors holding office is present.
Section 3: The Zone Representative shall be chairman of all meetings of the Directors; but if at any meeting the Zone Representative is not present within 30 minutes after the time appointed for holding the meeting, the Directors present may choose one of their members to be chairman at that meeting.
Section 4: A Director may, at any time, convene a meeting of the Directors.
Section 5: The Directors may delegate any, but not all, of their powers to committees consisting of such Director or Directors as they think fit.
Section 6: A committee shall elect a chairman of its meetings; but if no chairman is elected or if at any meeting the chairman is not present within 30 minutes after the time appointed for holding the meeting, the Directors present who are members of the Committee shall choose one of their number to be chairman of the meeting.
Section 7: The members of a committee may meet and adjourn, as they think proper.
Section 8: Questions arising at any meeting of the Directors and Committee of Directors shall be decided by a majority of votes.
Section 9: In case of an equality of votes the chairman does not have a second or casting vote. The issue in question would be defeated.
Section 10: No resolution proposed at a meeting of Directors need be seconded and the chairman may move or propose a resolution.
Section 11: The Directors shall cause minutes to be made for the purpose: a) of all appointments made by them b)of the names of the directors present at each meeting of the Directors or any committees, and c) of all resolutions and proceedings at all meetings of the Association, the Directors or any committee.
ARTICLE VIII – DUTIES OF OFFICERS
Section 1: The officers of the Association shall be the Zone Representative, a Secretary, a Treasurer, a South Regional “AA” Co-ordinator, “AAA” Co-ordinator, a North Regional “AA” Co-ordinator, “AAA” Co-ordinator and “A” Co-ordinator. The Zone Representative may be elected to the position of secretary at a general meeting.
Section 2: The officers, with the exception of the Zone Representative, shall retire from office at each annual general meeting when their successors shall be elected or appointed. The Zone Representative is to hold office for two years.
Section 3: The Zone Representative is the chief executive officer of the Association. He shall:
- a) Preside at all meetings of the Association and of the Directors.
- b) Co-ordinate and administer Senior boys basketball on Vancouver Island ( as per the B.C. High School Boys’ Basketball Association Constitution)
Section 4: The Secretary shall:
- a) Conduct the correspondence of the Association
- b) Issue notices of meetings of the Association and Directors
- c) Keep minutes of all meetings of the Association and Directors
- d) Prepare and present reports at general meetings
- e) Have custody of all records and documents of the Association except those required to be kept by the treasurer
- f) Maintain the Register of Members
- g) Send the minutes of the Annual General Meeting to all members
- h) Be responsible for the revision to the by-laws
Section 5: The Treasurer shall:
- a) Receive all money of the Association shall deposit or cause to be deposited all such money to the credit of the Association in a chartered bank
- b) Keep or cause to be kept proper books of account and records of all transactions of the Association
c) Render a financial statement at the Annual General Meeting.
Section 6: The Regional Co-ordinators shall:
- a) Act as a liaison between the Zone Representative and the member schools within the Zone being represented.
ARTICLE IX – GEOGRAPHIC REGIONS
Section 1: The Vancouver Island Secondary Boys’ Basketball Association will be organized into two regions:
- a) North region- NVISSA
- b) South region- LVISSA
Section 2: Each region is responsible for selecting the appointed number of teams which shall compete in the Island Tournament.
Section 3: Each region is to appoint an “AA” and “AAA” Co-ordinator to assist the Vancouver Island Representative. One co-ordinator will be designated for all “A” schools on the Island.
ARTICLE X – FINANCES
Section 1: Every member school shall pay to the Association on or before December 1st in each year, a membership fee as is fixed by resolution of the annual general meeting.
Section 2: The fiscal year of the Association shall end on the 15th day of May in each year and the financial statement of the Association’s affairs of the previous year for presentation to the members at the annual general meeting shall made to that date.
Section 3: There shall be two signing officers who shall act as the treasurers of the Association. The treasurer and an administrator from the nearest Association member school will be the signing officers.
Section 4: The Association shall have no power to borrow.
ARTICLE XI- NOTICES
Section 1: A notice, which under these by-laws is required to be in writing, may be given by the Association to any member either personally or by sending it by ordinary post to his or her registered address.
Section 2: Where a notice is sent by post, service of the notice shall be deemed to be affected by properly addressing, preparing and posting a letter containing the notice, and unless the contrary is proved, to have been affected at the time in which the letter would have been delivered in the ordinary course of post.
Section 3: Any additional motions to the Constitution or amendments to the Constitution must have a mover and seconder who shall be paid up members in good standing of the Association. The amendments shall be in the hands of the Zone Representative 30 days prior to the annual general meeting. All amendments shall be circulated to the membership at least 14 days prior to the annual general meeting.
ARTICLE XII – NOMINATIONS
Section 1: After a report of the nominating committee is read, any official representative may make further nominations for any office.
ARTICLE XIII –NOMINATING COMMITTEE
Section 1: Two directors shall be the nominating committee.
“AAA” Island Tournament Rules & Regulations
ARTICLE XIV – “AAA” ISLAND TOURNAMENT HOST
Section 1: The Island Tournament is to rotate each year between the North and South Regions.
Section 2: Applications to host the Island Tournament must be submitted to the Zone Representative by January 31 of the year preceding the tournament. If a region does not apply by the due date then the tournament may be awarded to the other region.
Section 3: If neither region applies to host the tournament, the Zone Representative will choose representatives to the Provincial tournament for that year.
Section 4: Beginning in 1989, the Island Tournament shall be hosted by the South Region. The North Region will host the Island Tournament on even numbered years.
Section 5: This tournament is to occur two weeks prior to the provincial “AAA” tournament.
Section 6: The tournament is to be an eight-team competition over three days (Thursday, Friday, and Saturday)
Section 7: The first games on Thursday and Friday are to begin no earlier than 2:00pm
Section 8: Each game is to be given a minimum warm-up of ten minutes with a ten-minute interval at half time.
Section 9: The home team in any tournament game will be the team with the higher regional standing and where that standing is equal then the home team be the team from the region where the tournament is being played.
Section 10: The home team is to wear light uniforms with the visitors wearing dark uniforms.
Section 11: In consideration of the gate, the tournament committee has the power to arrange the order of games on Thursday and Friday but the loser of game four on Friday shall not play the first game on Saturday morning.
Section 12: There must be four hours between the end of the Saturday morning session and the beginning of the afternoon session. The morning session must not start before 9:00am
Section 13: The Island Tournament schedule should not be interrupted by any other event.
Section 14: When only two berths to the B.C. tournament are allowed to the Vancouver Island Zone then under the existing tournament format the third place team has the right to challenge the second place team for the last berth to the B.C. tournament, if, and only if, the challenging team has not played the second place team in the tournament.
Section 15: This challenge game (section 14) must be played by the Tuesday of the week following the Island Tournament. The game is to be played at the court of the second place team. The choice of referees will be by mutual agreement between the two coaches involved. The home team will pay the cost of officials.
Section 16: The North and South Region shall have four berths each. Region berthing shall be determined by the Sunday previous to the Island tournament. If the number of registered schools in one region is greater by two or more schools, that region will receive an extra berth (5:3).
Section 17: In the event that one region has an extra berth, the other region may challenge for this berth. For example, North 4 may challenge South 5 for the final berth. This challenge must take place by Tuesday of tournament week at a neutral site agreed upon by the coaches and the Zone Representative. The cost of the officials shall be shared. In determining the neutral site, the Zone Representative or his designate is to attempt to make travelling distance equitable for both teams.
Section 18: In the event that the distribution after the challenge game remains 5:3, the fifth place team from one region would occupy the fourth seed from the other region in the tournament draw.
Section 19: A team is eligible for tournament play if it has fulfilled its league commitments
Click to see graphic of sample Island “AAA” draw”
Game #1 – North Seed 2 vs South Seed 3
Game #2 – South Seed 1 vs North Seed 4 (South Seed 5)
Game #3 – South Seed 2 vs North Seed 3
Game #4 – North Seed 1 vs South Seed 4 (North Seed 5)
Section 21: The size of the playing surface must be a minimum of 84 feet by 45 feet.
Section 22: The backboards are to be glass and must extend four feet from the baseline.
Section 23: It must seat a minimum of 600 people as approved by the fire marshal.
Section 24: The tournament committee will appoint a game director for each game. The game director oversees all aspects of the game.
Section 25: Notice of protest of tournament games must be made with the Tournament Director before one hour has elapsed from the completion of the game which is to be protested. This notice is to be in writing.
Section 26: A decision by the protest committee must be made prior to either team’s next game.
Section 27: The Tournament Director, Zone Representative or his designate and designate from the non-host region will be the protest committee.
Section 28: The protest committee is to be made known prior to the tournament. This must be done in writing and included on the tournament package.
Section 29: The Tournament Director, Zone Representative or his designate and designate from the non-host team region will be the discipline committee. This committee may be the same as the protest committee.
a) The discipline committee will meet as soon as possible before the next game regarding the ejection of a player or a coach from the game.
b) The discipline committee will take action at its own discretion and does have the power to suspend the coach or player from further tournament games.
c) The discipline committee also has the authority to deal with any gross violations of behavior or conduct by a student- athlete, coach or spectator, considered to be unacceptable by the discipline committee
Section 30: The Vancouver Island Zone Representative is to approve officials for the Island Tournament. Appointments must include representation from each of the associations which normally referee “AAA” games on theIsland. Requests for referees must be made by January 31st each year.
Section 31: If referees are unavailable from the North Region associations or from the South Region association then referees from the Lower Mainland association should be contacted and used.
Section 32: No two referees in any game at the Island Tournament be from the same region as any one of the teams playing, and/or when north – south teams are involved in a game then there be one official from each zone, or at least one referee from a neutral region.
Section 33: The Zone Representative may contact the Vancouver Island Officials’ Associations for assistance in the selection process.
Section34: The tournament committee will provide accommodation and transportation allowances.
Section 35: All money received from the Island Tournament is to be placed in a chartered bank. This fund is to be used to pay for all tournaments expenses.
Section 36: In accordance with the objectives of the V. I. S. S. S. B. B. A., tournament profits are to be disbursed by the host committee
Section 37: A member who is not in good standing must pay team costs associated with the tournament before being allowed to compete in the tournament.
Section 38: This tournament will function without an entry fee to competing teams. The exception to this is stated in Section 37 above and Section 39 below.
Section 39: In the event the Island Tournament runs a deficit, that the 8 teams involved for that year divide the amount of the deficit equally and pay the host school/organizers to cover the costs (provided all schools receive a copy of the budget/financial report as soon after the tournament as possible).
Section 40: Each tournament must have a committee which reports to the Zone Representative.
Section 41: Each tournament committee is to ensure that tournament records are updated
Section 42: At the conclusion of the tournament, the tournament chairman will:
a) Prepare a written report for the Annual General Meeting summarizing tournament results. A financial statement is to be included.
b) Send an information package to next year’s tournament chairman. This information package is to include:
i) updated tournament history (records)
ii) financial statement
iii) tournament committee members and responsibilities
v) innovations which were used
vi) recommendations for future tournaments
Section 43: The following perpetual trophies are to be presented:
a) 1st place
b) 2nd place
c) 3rd place
d) 4th place
e) Most Valuable Player
f) Most Sportsmanlike Team
g) Coaches Shield
Current Tournament Information 2016
2016 SB AAA BB Island Championship
Location: Nanaimo District Secondary School
Date: February 25 – 27, 2016
Contact: Glenn Johnson
2016 SB AAA BB Island Championship Draw
2016 SB AAA BB Island Championship Information